Sygnalista: process support

Anonymous violations reporting process management and corrective actions record.

The procedure enforces handling the case in a manner that is transparent and safe for the reporting person. Due to the specific functional requirements and high level of data security, many companies choose to implement a dedicated reporting support tool.

How it works

OXARI Sygnalista (Whistleblower) is a state-of-the-art tool that provides a secure whistleblowing system in accordance with the EU Whistleblower Protection Directive. The system includes ready-made scenarios for handling the whistleblowing process and unique mechanisms for protecting whistleblowers. The reporting party (the Whistleblower) is provided with a dedicated website address for submitting information about the violation. A report can be registered at the workplace or from any device with Internet access. The OXARI system implementation for registering irregularities also meets the requirements of EU law and ISO37002 certification on anti-money laundering and countering the financing of terrorism. OXARI Sygnalista is a solution that combines technology and years of experience in supporting organizations in ensuring that their operation comply with the current regulatory requirements and business processes.

Violation registration
process

  • Violation reporting

    1. Read the rules and regulations for reporting violations

    2. Register the violation using an anonymous form (no user login needed, individual access token generated)

  • Report registration

    1. Report is recorded in a secure database

    2. Report access is restricted to a selected group of people

  • Analysis

    Preliminary analysis of the report validity and assessment of its impact on the organization

  • Follow-up actions

    1. Corrective measures are implemented according to the established action plan

    2. The incident is documented and the measures taken

  • Closing

    Report is closed and archived

Benefits

  • EU directive and ISO compliance Meet the requirements of EU law and ISO37002 certification for registration, handling, and closing date.
  • Anonymity Provide the maximum anonymity to the whistleblower through built-in mechanisms for sensitive information accessing.
  • Security Full data security with internal encryption of the key violation information and HTTPS- based communication.
  • Transparency The whistleblower is informed on the current report status (using a unique access token) and a secure communication channel is provided (for questions, answers, and consultation with the whistleblower).
  • Time savings Short implementation and production start-up time with dedicated system features.

OXARI Sygnalista
System Implementation
Benefits

See how the violation reporting procedure is handled by OXARI

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With OXARI we have automated IT department work. The intuitive interface and the freedom to adapt the application to organization's individual needs is the key strength of this software.

Filip Kielban
IT Project Manager

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Sygnalista (Whistleblower)
Anonymous violations reporting process management and corrective actions record.

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